Vital Records, Inc. ("VRI", "our",
"us," or "we") has posted this privacy policy (this "Privacy Policy") in order
to communicate our practices for the collection, use and disclosure of any
information pertaining to our clients and users of the Sites.
This Privacy Policy refers specifically
and solely to any and all information collected and/or received in any form
through any of our web sites, ftp sites, portals or other online services
(collectively, the "Sites").
This Privacy Policy is effective as of December 01, 2006.
Collection of Client and User Information
In order to access some of the
Sites, users may be required to designate and sign in with a user name or i.d.,
access key and/or password (collectively, "Access Credentials").
Access Credentials are confidential
information, and you may use them solely to access to designated areas of the
Sites as expressly permitted by VRI.
You may not disclose your Access
Credentials to any other person or entity.
VRI may assign a unique identification
number to your Access Credentials which VRI may use to identify the user and
associated information.
In connection with the
registration of your Access Credentials, your efforts to contact us or your
requests for information or services, you may be prompted to provide additional
contact information.
We may ask you to provide personal
information, such as your e-mail address, name, or work address or telephone
number. VRI will use this information to contact you as necessary or
appropriate to provide you services or respond to your requests.
We may collect information about
your visit to the Sites, including the pages you view, the links you click and
other actions taken in connection with any of the Sites. We may also collect
certain standard information that your browser sends to every website you
visit, such as your IP address, browser type and language, access times and
referring Web site addresses. We may use "cookies," log files, clear gifs or
similar technologies on certain portions of the Site. Such
technologies allow us to save certain settings, support users of the Sites,
record session information, recall user preferences and/or simplify the
completion of online forms. Most browsers
automatically accept cookies, but you can use settings on your browser to
disable or turn off cookies. If you choose
to reject the cookies used by the Sites, you may be unable to access certain
areas of the Sites, you may need to fully complete forms each time, or your use
of the Sites may be degraded.
Collection of any Client Information
Some of the Sites permit
authorized representatives of a Client, using Access Credentials, to access
certain information posted on such Sites regarding such Client and its business
with VRI ("Client Content"). Clients have
the sole responsibility for determining what Client Content will be available
via such Sites. If you provide Client
Content to VRI, you do so with the understanding that the information is
intended to be posted on a secure server that is connected to the Internet to
allow you, your company and its authorized personnel access to such Client
Content.
Use of Information
Client Content will be posted and
made available on certain of the Sites via such Client's Access Credentials. Client
Confidential Information (as defined below) will be used solely for the
purposes for which it was provided, collected or otherwise obtained and in
accordance with any applicable agreements or terms and conditions between such
client and VRI.
Any information collected and
pertaining to a Client or other user's visit to any of the Sites will be used
strictly for VRI's internal use, including, without limitation, to determine
site access or activity. These access logs may also be used in order to keep a
history of client and other user accesses to particular areas of the Sites for
VRI's internal use.
Disclosure of Information
Any information of any client
that, to VRI's knowledge, is confidential or proprietary information ("Client
Confidential Information") will not be shared with anyone other than the
client, representatives of the client and employees of VRI.
Any Client Content will not be
shared with any other clients and/or made publicly available. Client Content may
be accessible to any individual or entity having access to your Access
Credentials. Therefore, you are responsible for maintaining the confidentiality
of any Access Credentials, as well as for any access, activities, use of the Sites
or other uses of your Access Credentials.
To prevent unauthorized access
or disclosure, maintain data accuracy and facilitate the appropriate use of information,
VRI uses physical, technological and administrative procedures to attempt to protect the
Client Content. Nevertheless, Internet transmissions are never completely private or secure. You
understand that any Client Content and any other information that you access
via the Sites may be read or intercepted by others.
Unless otherwise agreed in writing by VRI,
VRI reserves the right to disclose any information, including, without limitation,
Client Confidential Information, Client Content
and any other information regarding clients or other users of the Sites, based
on the good faith belief that such action is necessary or appropriate to: (a)
protect and defend the rights or property of VRI, (b) act in urgent
circumstances to protect the safety or security of the public or of users of
the VRI's services and/or the Sites, or (c) comply with any applicable law,
rule or regulation.
Storage and Maintenance of Client and User Information
Any identifiable information (i.e., not
aggregate or de-identified information) regarding any Client or user of the Sites provided
or obtained via the Sites will be stored and maintained by VRI until the subject of such
information instructs us otherwise, or, in VRI's sole discretion, for the longer of: (a) for so long
as is necessary or appropriate to carry out the purpose(s) for which such information was
collected and (b) for so long as we are required to maintain such information
by law or other applicable rules or regulations.
Access to Client Confidential Information and Client Content
VRI will use commercially reasonable efforts to permit the authorized
representatives of any Client to access and review any Client Confidential
Information of such Client. Clients may
access and review Client Content via some of the Sites using such Client's
Access Credentials. VRI reserves the
right to refuse access to Client Confidential Information in the event that
such access is, in VRI's reasonable determination,: (a) cost prohibitive, (b)
likely to compromise the confidentiality of Client Confidential Information or
Client Content of other clients or confidential information any other party,
(c) prohibited by applicable law, rule or regulation, or (d) requested in bad
faith. VRI will use commercially
reasonable efforts to correct any incorrect or inaccurate Client Content or
Client Confidential Information within a reasonable time following receipt of
written notice of such inaccuracies from an authorized representative of such Client.
VRI will not, as a general policy, provide
access or make corrections to information or content provided by users of the
Sites that are not clients of VRI, provided that VRI reserves the right to
correct or modify such information at any time and from time to time in its
sole discretion.
Changes to This Privacy Policy
We may modify, update, revise or
replace this Privacy Policy from time to time and at any time. When we post
changes to this Privacy Policy, we will revise the "effective date"
at the beginning of this Privacy Policy. If there are material changes to this
Privacy Policy or in how VRI will use your personal information, we will notify
you either by prominently posting a notice of such changes or by directly
sending you a notification. We encourage you to periodically review this
Privacy Policy to be informed of how VRI is protecting your information. If,
at any time, you do not agree to the terms and conditions of this Privacy
Policy, including as it may be amended from time to time, you must discontinue
your use of the Sites.
Contacting Us
VRI welcomes your comments
regarding this Privacy Policy. If you have questions about this Privacy Policy
or believe that we have not adhered to it, please contact us either by sending
an email to info@vitalrecords.com
or send us your comments at the following address:
Vital Records, Inc.
P.O. Box 688
Flagtown, NJ 08821
